You probably know them well: the brown or gray IN and OUT trays. There is even a good chance that they are on your desk right now. This is because, even though the world is becoming increasingly digital, a completely paperless office is still not here today.
The legal validity of electronic documents and of the advanced electronic signature can vary from region to region in Belgium; the differences are even greater at European and international level. For some electronic documents, such as invoices, there is clear legislation concerning storage and probative value; it is often somewhat more vague for other correspondence. No wonder, therefore, that organizations and governments continue to be hesitant about a paperless office. Legally speaking, document management is still at a very early stage and so the trays on your desk will remain full.
Yet all of us want to get rid of the towering filing cabinets, and a Document Management System that takes your organization's practical and legal needs into account offers a solution.
Two possible solutions: RFlow and RProve
Realdolmen offers two solutions to meet different (legal) needs: RFlow and RProve. The basic functions are the same for both tools. You manage the workflows, tasks and responsibilities of users; documents are indexed so that you can easily retrieve them later on; both tools interface seamlessly with ERP or intranet, or in the case of RProve with both the licensed and the free versions of Alfresco Enterprise Content Management System.
Choosing between RFlow and RProve depends mainly on whether you are managing 'dead' or 'live' documents. A 'dead' document only needs to be archived and will never change. For example, think of invoices you receive, digital or otherwise.